Application Holds

Florida Board of Governors Regulation 6.001, General Admissions, authorizes universities to refuse admission to applicants due to past misconduct. Florida International University requires the Vice President of Student Affairs, or his/her designee, to review all applications disclosing information regarding an applicant’s past action when such an action has been found to disrupt or interfere with the orderly conduct, process, functions, or programs of any university, college, or community college. If determined to be in the best interest of the University to deny admission or enrollment to an applicant because of the applicant’s past misconduct on or off campus, a university may do so, providing such denial is consistent with state and federal law.

What is the Admissions Clearance Process?

University applicants who have indicated a positive response to the questions that appear on the admission application regarding misconduct and/or criminal offenses (see below) will receive a "Judicial Hold placed on their account. This prevents further progress with their application until the Student Conduct and Conflict Resolution (SCCR) Admissions Clearance Process is completed and a recommendation is made to the Office of Admissions.

The first step in this process is for the Office of Admissions to determine whether the applicant meets the academic requirements for admission. If the applicant meets those requirements, the Office of Admissions then requests that SCCR initiate its review. If the applicant does not meet the academic requirements, the application file will not be sent to SCCR for a review.

The SCCR Admissions Clearance Process results in a recommendation from SCCR to the Office of Admissions regarding the applicant’s admission status. Upon receipt of the recommendation, the Office of Admissions will make the final determination of admission based on the complete application to the University.

Application Questions & what to do:

  • Are you disclosing Behavioral Misconduct from another school or university?

    Have you ever been subject to disciplinary action or do you currently have disciplinary charges pending by any educational institution for behavioral misconduct, such as fighting, suspension, etc.? If you checked "yes" to this question on your application, you will need to submit the following:

    Personal Statement:

    This is a detailed written statement that describes the circumstances surrounding each incident. This allows you to explain in your own words what happened regarding the situation. If this statement includes past or current criminal charges, the statement must describe what happened for each charge(s). In this statement, you may consider addressing whether you are involved in extracurricular activities or community service, whether you are/were employed and for how long, whether you are/were enrolled in another institution and what are your academic plans, and any other information you feel would be helpful in the evaluation your application.

    If you are disclosing multiple incidents, please address each individually in your statement (preferably in chronological order).

    Documents pertaining to the incident(s):

    This may include copies of letters regarding the incident and proof that sanctions have been completed (e.g. charge letter, outcome letter, incident report).

    Dean Certification or Letter of Good Discipline Standing:

    This needs to be requested from the school or university you were attending at the time of the incident and would refer to your conduct/discipline history at that institution and what is your current conduct/discipline standing. This document needs to be on school/university letterhead, signed by an administrator, and sent directly to Student Conduct and Conflict Resolution from the school or university. This can be sent via email to conduct@fiu.edu or fax to (305) 348-6477.

    Note: If the incident you are disclosing was both an institutional and legal matter, you will need to provide documents pertaining to both processes.


  • Are you disclosing that you were charged with and/or convicted of a Criminal Offense?

    Have you ever been charged with or convicted of a criminal offense, or are you currently the subject of any criminal proceeding? If you clicked "yes" to this question on your application, you will need to submit the following:

    Personal Statement:

    This is a detailed written statement that describes the circumstances surrounding each incident. This allows you to explain in your own words what happened regarding the situation. If this statement includes past or current criminal charges, the statement must describe what happened for each charge(s). In this statement, you may consider addressing whether you are involved in extracurricular activities or community service, whether you are/were employed and for how long, whether you are/were enrolled in another institution and what are your academic plans, and any other information you feel would be helpful in the evaluation your application.

    If you are disclosing multiple incidents, please address each individually in your statement (preferably in chronological order).

    Documents regarding the incident:

    This would include copies of all official documents associated with the case. (i.e. police reports, arrest reports, court documents regarding the outcome and penalties, letters from probations officers, community service completion record, proof of completion of educational programs, etc.)

    Final charges and disposition:
    • This document can be obtained from the Clerk of Courts that handled your case and would stated the charges, disposition, and status of the case.

    Note: If the incident you are disclosing was both a legal and institutional matter, you will need to provide documents pertaining to both processes.


  • Are you disclosing Academic Misconduct?

    Have you ever been subject to disciplinary action or do you currently have disciplinary charges pending by any educational institution for academic misconduct, such as cheating, plagiarism, etc.? If you checked "yes" to this question on your application, a "judicial hold" is placed on the application by the Office of Admissions. This application is then referred to either Undergraduate Education or the University Graduate School, depending upon your application. Student Conduct and Conflict Resolution does not review information pertaining to academic misconduct.

    To resolve a "judicial hold" for academic misconduct, please contact:

    Dr. Valerie George at (305) 348-1892 (for Undergraduate applications)
    Ashley Mendez at (305) 348-2455 (for Graduate applications)

It is important to answer the conduct questions on the application accurately since providing false information on your admissions application may result in revocation of admission and/or issuance of charges under the FIU Student Code of Conduct.

What Happens After I've Submitted My Materials for Review?

Once SCCR receives all necessary information, the application is reviewed by the Director of SCCR or designee. At the Director’s discretion, an applicant’s materials may be referred to the SCCR Admissions Clearance Committee. This committee includes members from Counseling and Psychological Services, General Counsel, Academic Affairs, Housing and Residential Life, University Police, Admissions, and/or anyone else deemed appropriate by the Director of SCCR or designee. Depending on the situation, the Committee may request further information from the applicant. The Committee will make a recommendation which is communicated by SCCR to the appropriate Admissions Office (Undergraduate or Graduate Admissions). The SCCR Admissions Clearance Committee meets on a monthly basis.

Recommendations

In making the recommendation, factors taken into consideration may include:

  • The history of the applicant
  • The nature of the criminal activity
  • The behavior since the crime or violation
  • The completion and/or status of court-ordered sanctions
  • Other evidence of rehabilitation and willingness to meet conditions for admission
  • The potential influence of the criminal offense(s) or misconduct on the applicant’s fitness or ability to perform at an institution of higher education
  • The time which has elapsed since the occurrence of the criminal offense(s) or misconduct
  • The seriousness of the offense(s) or misconduct
  • Any information regarding the applicant’s rehabilitation and good conduct since the incident(s)

The SCCR Director or designee and/or the SCCR Admissions Clearance Committee make a recommendation only. The Office of Admissions makes the final determination on an applicant’s admission status.

The following recommendations are generally made to the respective Admissions Office (note that this is not an exhaustive list): 

  1. Admit without restrictions.
  2. Admit with restrictions (which can be a single restriction or a number of restrictions depending on the facts and circumstances). Such restrictions may include, but are not limited to:
    1. The stipulation that the student be placed on conduct probation for a period of time. If the student is subsequently found responsible (while on conduct probation) for violation of a University policy, sanctioning may be more severe.
    2. The stipulation that the student is excluded from living on campus.
  3. Deny. Generally, depending upon the specific facts pertaining to the applicant, denial of admissions will be recommended when information provided includes but is not limited to the following:
    1. Any behavior, criminal or not, that indicates the individual is not consistently willing to respect the rights of other beings
    2. The individual could be considered to pose a risk to the University community
    3. The individual has a pattern of dangerous behavior
    4. The individual has been expelled or is currently suspended from another university or college
    5. The individual is not at least halfway through his/her misdemeanor probation
    6. The individual has not completed his/her felony probation
    7. The individual has not completed court-ordered programs and/or counseling
  4. No Recommendation. If the applicant does not submit all required information, the file will not be reviewed and the application will be considered incomplete.
  5. Pending criminal charges. SCCR will not undertake the recommendation process until such time as the criminal matter has had a final disposition and all court-assigned sanctions have been completed.

Communication of Final Decision

Once the Office of Admissions has received the recommendation from SCCR, the Office of Admissions will decide whether to accept or reject the recommendation. The Office of Admissions will communicate to the applicant in writing indicating whether he/she has been admitted, the admission includes certain restrictions with which the applicant must comply, or he/she has been denied admission. The applicant needs to understand that an admission decision, whether a denial or conditional admission, can be based on a number of factors, including the recommendation by SCCR and other departments (e.g., academic programs). All communication regarding an application’s final decision should be directed to Undergraduate Admissions at (305) 348-2363 or Graduate Admissions at (305) 348-7442.

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305-348-3939
Fax 305-348-6477

conduct@fiu.edu

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