Host Your Event

With multifunction facilities equipped with the latest state-of-the-art equipment, highly experienced and knowledgeable staff in the areas of event planning, operations, logistics and audio visual production, the Graham Center at FIU creates the ideal environment to host a variety of events. From conferences, summits, lectures, interactive fairs, showcases and performances to retirements, graduations, baby showers, and weddings, the Graham Center facilities offer the flexibility to make your event a success. Our team of dedicated professionals is ready and excited to create an exceptional experience for you as the host and your guests as attendees.

Reservations are processed on a first-come, first-served basis and may be arranged in person, by phone, email or online.

Hyperlink “online” to reserve space

Active student organizations and university departments may reserve tables to promote a program, club or event. General public entities may only reserve tables to promote their product/business during our Community Day Fairs.

Our commitment to honest business dealings strive to create an advantageous relationship with the university and vendors therefore, it is the responsibility of vendors to select the best dates for their business.

Community Day Fair 2020 Calendar

All fair dates are Wednesdays and Thursdays as follows:

  • September 2nd and 3rd
  • November 18th and 19th
  • December 2nd and 3rd

 To participate, you must:

  • Agree to the Table Rental Guidelines
  • Provide a Certificate of Liability Insurance with appropriate coverage minimums and additionally insured wording as outlined in our sample
  • Provide a copy your Business  / Occupational license
  • Federal ID Number, W-9 or Tax ID number (Corporation Only)
  • Tax Exempt form, if applicable

Fees:
One 6' table per day is $64.20 (tax included) with payment due at least (10) business days prior to the event day. Make checks payable to FIU.

Items NOT Allowed:
You may not sell: food, beverages, clothing, shoes, video games, movies, books, vitamins, hair products, salon/barbershop services, anything typically sold in a bookstore, medications, tobacco products, make-up, diet aid products, weapons nor animals

You may not promote: credit card applications nor dating applications
**NOTE: You must have clear refund/return/exchange policies available for all patrons to review**

For availability and additional inquiries, please email gcevents@fiu.edu.

Tips for Planning Your Event

  • General Tips

    Start planning your event early.

    Planning is the most crucial and time-consuming aspect of organizing an event. The earlier you start, the more likely you are to secure your preferred venue and event date.

  • Choose your venue
    Check our room capacity chart below to determine the ideal venue for your event according to the number of guests and setup style needed. We provide setup and breakdown of tables, chairs, stage and dance floor. A crew maintains the restrooms and facility throughout your event.
  • Do you need audio-visual equipment?

    The Graham Center AV Department is available to provide audiovisual equipment and services necessary to meet the needs of special events held in the Graham Center. Requests can be made with the Graham Center main office at the time a room reservation is made.

    On weekends, AV technicians are available at an hourly rate according to the duration of the event (charges will include equipment setup and breakdown time).

  • Consider your budget

    Facility rental includes: reserved space, up to (20) 6 ft rectangular tables, 60” and 72” round tables, chairs, stage, dance floor and basic AV equipment. It does NOT include linens. For an additional fee, the Graham Center provides round table linens in white, rectangular navy blue linens (up to 10 are provided free of charge, fee applies when using more than 10) and lycra linens for high tops in navy, black and white.

  • Room Capacity

    Room capacities may vary according to additional setup needs (stage, dance floor, buffet tables, etc.) Maximum capacity limits are listed for each space and will be strictly adhered to, as they are set based on safety standards, fire codes, and accessibility.

    Rooms Theatre / Chevron Standup Reception Conference
    (3 per table)
    Banquet
    (10 per 60 table)
    Board Room U-Shape Hollow
    Sq
    Atrium
    2,943 square feet
    Limited availability with Senior Director's approval
    Ballroom East
    2,756 square feet
    200 250 75 120 42 48 60
    Ballroom West
    2,093 square feet
    100 150 42 80 42 30 36
    Ballroom Middle
    3,249 square feet
    350 400 120 250 42 60 75
    Ballroom
    (Three Bays)
    8,098 square feet
    900 1000 250 500
    (72 and 60 tables)
    Ballroom Lobby
    2,367 square feet
    150
    Faculty Club
    3,365 square feet
    70 90 70 (as is)
    100 (max)
    Faculty Blue Room
    248 square feet
    12
    Faculty Gold Room
    191 square feet
    10
    Forum (Pit)
    759 square feet
    60 200 18 30 18 20
    Panther Suite Dining
    647 square feet
    60 70 36 50 24 24 30
    Panther Suite Lounge
    661 square feet
    40 50 30 30 20 22 30
    Panther Suite Patio
    2,237 square feet
    100 150 80
    GC 1235
    400 square feet
    18
    GC 140
    2,582 square feet
    186
    GC 150
    1,937 square feet
    58
    GC 241
    166 square feet
    10
    GC 243
    2,978 square feet
    120 200 60 100 28 38 48
    GC 305
    240 square feet
    40 50 24 30 18 18 24
    GC 314
    502 square feet
    40 50 24 30 24 20 24
    GC 316
    675 square feet
    45 60 30 40 30 24 30
    Setup_styles_image

Fees

Facility rental includes: reserved space, up to 20 rectangular tables, 60” and 72” round tables, chairs, stage, dance floor and basic AV equipment. It does NOT include linens. The Graham Center provides round table linens in white, navy blue linens for rectangular tables (up to 10 are free of charge) and lycra linens for hightops in navy, black and white. For student organizations and departments, facility rental also includes basic AV equipment. For general public entities, all AV equipment and personnel charges apply.

For a general public entity to confirm a reservation, 1/3 of the total room rental must be submitted within seven business days after a request for space. Otherwise, the reservation is cancelled. Full payment is required 90 calendar days prior to your event date. If rehearsal time is required, it must be scheduled with your event coordinator in advance to ensure space availability. The Event Planning Office will assess rehearsal needs and any additional fees. Deposits are non-refundable. A rescheduling fee of $50.00 will be assessed when applicable.

  • Student Rates

    Meeting Space

    Rate

    Ballrooms (All Bays) $600.00
    Ballrooms (1 Bay) $200.00
    Chapman Plaza N/C*
    Faculty Club $200.00
    With Director's Approval 
    Forum (Pit) N/C*
    GC Lawn N/C*
    GC 1235 (Conference Room) N/C*
    GC 140 (Theater) $100.00
    GC 150 (SGA Chambers) $75.00
    GC 243 $150.00
    GC 305 N/C*
    GC 316 (Career Services) N/C*
    GC 343 (Serenity Room) N/C*
    GC 355 $150.00
    Panther Suite $150.00

    Faculty Club rate is for room as is. Setup changes will incur a $100.00 additional charge.

    * Fees covered by A&S funding.

    In accordance with SGA policies, Student Government absorbs the room rental costs for student organizations whose event has been approved by SGA. All other associated costs, such as cancellations, audio-visual and no-shows, will be the responsibilities of the student organization. Student organizations may lose privileges to reserve space if penalty is not paid. For further clarification and details, you can obtain a copy of the Student Government Council contract in the Graham Center main office, room 1210.

  • Department Rates

    Meeting Space

    Rate

    Ballrooms (All Bays) $1,200.00
    Ballrooms (1 bay) $400.00
    Chapman Plaza N/C**
    Faculty Club $400.00
    Faculty Club
    (Blue & Gold rooms)
    N/C**
    Forum (Pit) N/C**
    Fountain Area N/C**
    GC Lawn N/C**
    GC 1235 (Conference Room) N/C**
    GC 140 (Theater) $200.00
    GC 150 (SGA Chambers) $150.00
    GC 243 $300.00
    GC 305 N/C**
    GC 316 N/C**
    GC 343 (Serenity Room) N/C**
    GC 355 $150.00
    Panther Suite $300.00

    Faculty Club rate is for room as is. Setup changes will incur a $100.00 additional charge.

    **Fees covered by E&G funding.

  • Public Rates

    Meeting Space

    Weekends Only

    Ballrooms (All Bays) $2,400.00 + tax
    Ballrooms (1 Bay) $800.00 + tax
    Chapman Plaza $500.00 + tax
    Faculty Club $800.00 + tax
    Forum (Pit) $500.00 + tax
    GC Lawn (All) $500.00 + tax
    GC 140 (Theater) $400.00 + tax
    With Director's Approval
    GC 150 (SGA Chambers) $300.00 + tax
    With Director's Approval
    GC 243 $600.00 + taxWith Director's Approval
    GC 355 $600.00
    With Director's Approval 
    Panther Suite $600.00 + tax
    With Director's Approval

    Faculty Club rate is for room as is. Setup changes will incur a $100.00 additional charge.

    All rooms that currently say: With Director’s Approval, please leave that disclaimer. Add disclaimer to GC-355.

    Please contact the Event Planning Office at 305-348-2297 for pricing.

    Facilities are available Saturdays and Sundays only. Sunday event end time must be on or before 10:00PM.

    Liability Insurance is required for the host and for all event vendors.

    A rescheduling fee of $50.00 will be assessed when applicable.

    Excessive clean-up fees may be applied post event. Client will receive notification of additional fees at which point the balance must be paid.

Contact

MMC
GC 1210

305-348-2297

gcevents@fiu.edu

Building Hours

Monday – Friday: 07:00 am to 10:00 pm

Saturday – Sunday: 08:00 am to 08:00 pm