Policies & Procedures

Purpose:  Florida International University encourages its students to be active members in clubs and organizations as a way of complementing the knowledge they gain in the classroom. Participation in clubs and organizations provides a variety or opportunities for students to network, develop leadership skills, and to pursue social, recreational, and career interests.

  1. Role of the Department of Campus Life
    1. University Oversight:  Florida International University and the Division of Student Affairs has given the Department of Campus Life the authority to establish policies and procedures that all recognized clubs and organizations must follow to establish themselves as recognized student organizations, granting them the responsibilities and privileges thereof. For the purposes of this document it includes but is not limited to the following: club, organization, council, agency, bureau, fraternity and sorority.
    2. All groups and organizations must acknowledge that although they may operate under a governing council, the final decision to recognize or deny a student organization falls under the authority of the Department of Campus Life and the current Director.
    3. The Department of Campus Life provides the advisement and recognition for all Agencies/Bureaus and their respective student organizations.
      1. SGC – MMC: allocates funding and creates/amends policies to the following agencies and bureaus.
    4. The Bureaus are empowered by SGC to provide day-to-day oversight for their student organizations, official recognition, and allocation of funds.  The Governing Councils are listed below:
      1. Multi-faith Council:  Governs religious affiliated with their council on campus.
      2. Residence Hall Association:  Governs the residence hall councils at FIU.
      3. Council for Student Organizations:  Governs clubs and organizations dealing with, but not limited to, the following areas of interest:  academic, art, business, cultural/social, engineering, health/wellness, law, political, religious/spiritual, and service. 
    5. The Student Government Council is charged with providing recognition and allocation of funds to Agencies.  
      1. The Department of Campus Life is charged with providing advisement and day-to-day oversight.  The Agencies are listed below:
        1. Homecoming  
        2. Student Programming Council (MMC)
        3. Black Student Union
    6. The Office of Sorority & Fraternity Life is charged with providing recognition to the following four governing councils of social sororities and fraternities, as well as the individual chapters under each council. The Department of Campus Life is charged with providing advisement and day-to-day oversight.  The councils are listed below:
      1. Inter-fraternity Council:  Governs all men’s international/national social Greek organizations.  *Note:  For groups to be recognized by the Inter-fraternity Council, groups must be recognized by an inter/national headquarters and/or have a $1 million insurance policy.
      2. Multicultural Greek Council:  Governs the member chapters of MGC at FIU.  *Note:  For groups to be recognized by the Multicultural Greek Council, groups must be recognized by an inter/national headquarters and have a $1 million insurance policy.
      3. National Pan-Hellenic Council:  Governs the member chapters of the National Pan-Hellenic Council located at FIU.  *Note:  For groups to be recognized by the National Pan-Hellenic Council, groups must be recognized by an inter/national headquarters and have a $1 million insurance policy.
      4. Panhellenic Council:  Governs all women’s international/national social Greek organizations.  *Note:  For groups to be recognized by the Panhellenic Council, groups must be recognized by an inter/national headquarters and/or have a $1 million insurance policy.
    7. All Bureaus, Agencies, and student organizations (inclusive of social sororities & fraternities) within the Department of Campus Life must abide by the policies outlined in this document.  Failure to do so may result in disciplinary action, which could result in revocation of recognition.
    8. Orgsync.com is the primary communication portal for student organizations at FIU. The Department of Campus Life is responsible for maintaining and requesting funding for orgsync.com.  Access to orgsync.com will be limited to enrolled FIU students and faculty/staff members that currently advise a student organization, council, agency or bureau.  Information contained in orgsync.com is strictly limited to FIU events and promotions only; all requests for information/marketing from outside entities will be strictly denied.
    9. The Department of Campus Life currently maintains Facebook, twitter and Instagram accounts.  All social media accounts are strictly used for the promotion of FIU events only.
  1. Student Organization Requirements, Rights & Responsibilities
    1. Any student association, club, group, or organization, who has completed the proper procedures for registration is eligible for recognition as an official student organization and is eligible to receive the privileges and responsibilities associated with being a recognized student organization.  Recognition must be received from the proper agency, bureau or council, as delineated by the Department of Campus Life.
    2. Membership and all privileges, including voting and officer positions, must be extended only to all currently enrolled FIU students without regard to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation, or veteran status.  Title IX of the Educational Amendment of 1972, Section 106.14 makes an exception of social fraternities and sororities, in regard to gender, for membership criteria.  Groups may not discriminate in membership or leadership on any other prohibited status (i.e., age, ethnicity, gender, disability, color, national origin, race, sexual orientation, or veteran status).
    3. Hazing: In accordance with state and federal laws, the University adheres to a strict zero-tolerance hazing policy and severely condemns this behavior.  Hazing can be defined by, but is not limited to, the following definition:
      1. Any action or situation which recklessly or intentionally endangers the mental or physical health and/or safety of a student for the purpose of initiation or admission into, or association with, any organization operating under registration with the University.
      2. Brutality of a physical nature such as whipping, beating, branding, forced calisthenics, exposure to the elements; forced consumption of any food, liquor, drug, or other substances; or other forced elements; or other forced activity which could adversely affect the mental or physical health or safety of the individual.
      3. Any activity that could subject the individual to mental or physical stress such as sleep deprivation, forced exclusion from social contact, forced contact which could result in embarrassment, or any other activity that could adversely affect the mental or physical health or dignity of the individual.
      4. Forcing or requiring the violation of University policies, federal, state or local law.  
      5. Any activity, as described above, upon which the initiation or admission into or association with a University organization may be directly or indirectly conditioned, shall be presumed to be a “forced” activity, the willingness of an individual to participate in such an activity notwithstanding.
      6. The hazing form must be filled out by members of all student organizations that are recognized by the University.
    4. Group Accountability:  All activities and functions of the club/organization must abide by all Campus Life policies, University policies, including, but not limited to those outlined in the Student Code of Conduct, as well as local state and federal laws.  Clubs/Organizations that are held accountable to an international/national organization policy must also abide by those inter/national policies that are consistent with University policies.
    5. Registration of student organizations by the University shall not imply support for any student organization’s purpose, philosophy or activities.  The University will not assume legal liabilities for any student organization’s activities per Florida Administrative Code. 
    6. A recognized student organization is defined as a group of currently enrolled FIU students who unite to promote a common interest.  Student organizations are student-initiated and student-run.  Only currently enrolled students can serve as officers or vote on organizational matters.  For MMC specific agencies and bureaus, 51% of the membership must be taking a majority of their classes at the MMC campus.
    7. The University supports the choice to form and affiliate with an organization and ensures the right to pursue official recognition through the avenues detailed in Section III. 
    8. Florida International University monitors and controls all uses of its name and logos.  For clubs that want to use FIU in their name, the phrase must be stated to indicate location rather than ownership.  For example, the correct form would be “Movie Club at Florida International University” NOT “FIU’s Movie Club.” 
    9. The use of the FIU logo, word mark, and signatures is restricted to FIU colleges, departments and administrative units.  Student organizations may not use the logo, work mark or signatures without approval from Campus Life Publications Department.  Guidelines for logo usage can be found at http://wordpress.fiu.edu/ucr/marketing/fiulogoguide/ . Student organizations using A&S fees to purchase materials must have designs approved by the Department of Campus Life Publications office.
    10. An officially recognized club/organization is entitled to the following benefits:
      1. Eligibility to use University facilities as established within each university department.  
      2. Eligibility to sponsor activities and to promote them.
      3. Eligibility to apply for funding from the A&S fees, with the exception of organizations that are protected by Title IX.
      4. Eligibility to participate in campus-wide events sponsored by A&S fees, such as homecoming.
      5. Eligibility to be listed in University and Campus Life publications, including directories and websites.
      6. Eligibility to utilize the services of Campus Life Publications Department for official club/organization purposes.  (All requests must be made four weeks prior to the event.)
    11. Recognized student organizations are not official entities of the University.  Students may not sign contracts on behalf of the University.  All contracts for recognized student organizations must be created by the Department of Campus Life.


  1. Official Recognition
    1. All recognized student organizations must have an FIU faculty or staff advisor who is considered a full time university employee in order to be considered for active registration.  In addition, social Greek organizations must have a chapter advisor.
    2. Groups denied recognition can appeal the decision to the Department of Campus Life.  Appeals must be received in writing within 10 business days of being denied recognition.


  1. Funds and Expenditures
    1. Registered student organizations cannot use the University’s tax identification number.  They may apply for a tax identification number from the federal government themselves.
    2. Organizations may choose to open an off-campus account at a bank or credit union.  Groups choosing to open an off-campus account may not withdraw money appropriated by the Student Government Association or a Bureau and deposit it into the off-campus account.  Any monies deposited into an off-campus account are only to be used for organizational purposes.
    3. An organization’s funds cannot be used for personal gain by any members or officers.  Appreciation gifts can be purchased, but monetary bonuses/awards are prohibited.


  1. Eligibility for Campus Life Involvement Positions
    1. The University has established the following minimum requirements for service in Campus Life involvement positions.  Such positions may be elected or appointed and shall include without limitation, only as the University deems appropriate in its sole discretion, Student Government Association officials, officers of active registered student organizations, standing councils, governing councils, and members of University committees.  These minimum requirements may be reviewed for waiver only under extraordinary circumstances as deemed appropriate by the Department of Campus Life in its sole discretion.
      1. All Agency, Bureau and council leadership or organization president must have a minimum cumulative grade point average of 2.5 for all hours earned at Florida International University - and/or previous educational institution if the student is a transfer student in their first semester at FIU.  Student grades will be confirmed by the Department of Campus Life.
      2. A student leader is defined as all those who are elected, appointed or slated.
      3. A student leader must be in good disciplinary standing with the FIU, defined as not being on disciplinary probation or more severe sanctions.  
      4. Student leaders must be enrolled at FIU for nine (9) undergraduate credit hours or six (6) graduate during the Fall and Spring semesters.
      5. It is mandatory for all students who are elected, appointed or slated to a Campus Life involvement position to attend the yearly leadership retreat. The date is determined yearly by the Department of Campus Life.


  1. Campus Life Advisor
    1. The Division of Student Affairs at FIU has provided the Department of Campus Life with the responsibility of assigning a staff advisor to each council, agency and/or bureau.  
    2. Campus Life advisors are responsible for the following, but not limited to the day-to-day operations and fiscal management of the council, agency or bureau.
    3. Campus Life advisors reserve the right to make all final decisions concerning the council, agency and/or bureau.



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