Request Accommodations

The Disability Resource Center coordinates academic accommodations, which are determined on a case-by-case and highly individualized basis. Your accommodations will vary based on the faculty course design. We encourage students to make an active decision about the use of accommodations at the very start of each semester. Proactive planning and early communication is the key to successful services and course accommodation implementation.

Each and every semester DRC students are provided the opportunity to request or decline the provision of academic accommodations. Whether its status-quo or changes are needed, requesting accommodations via the DRC is simple!

Just complete and submit the Notification of Academic Accommodations form to the DRC. This form then authorizes the DRC to notify your professors of your accommodations.

PLEASE NOTE: This form is only for students that have already registered with the DRC to receive accommodations. If you have NOT yet completed your registration with the DRC by attending a Welcome Appointment and submitting your documentation, please contact our office at 305-348-3532.

At times, disability accommodations will be provided directly by the faculty. In such cases, the DRC will work with you and our faculty partners to ensure smooth coordination of the accommodations. In the online learning environment, the accommodations are coordinated through the DRC. We work directly with your course instructor and the FIU Online Instructional Designers to try our best to ensure all possible measures for accessibility are taken in any format needed.

Schedule an Exam

DRC services include the provision of accommodations to students with disabilities for course tests and exams. These services are available to students who qualify for certain types of accommodations. Common examples of test accommodations include extended time, scribe services, limited distraction testing rooms, Braille test conversion, and the use of assistive technology.

We utilize an array of testing locations to meet the needs of DRC students. These are comprised of: minimal distraction group testing rooms, small individual rooms that support distraction-reduced testing, in combination with the use of assistive technology.

To schedule an exam and arrange for test-taking accommodations via the Disability Resource Center, you are required to submit a completed and signed Exam Proctor form. This form is specific to each course you are enrolled in.

Schedule all your DRC exam accommodations reservations at the start of the semester so that we can meet your service needs. In order to guarantee room availability and proper time accommodations, a completed Exam Proctor Form should be submitted at least 5 business days prior in order to ensure all necessary steps are coordinated by the exam date.

If an exam date is reported less than two business days in advance, the DRC will not be able to guarantee proctoring for the exam. Changes or additional exam dates can be provided by the professor to the Testing Coordinator later on in the semester, as long as it is provided one week before the scheduled exam.

Plan to take your test with accommodations at the DRC at the same time as your class takes the exam. Should other class conflicts arise, let us know promptly so that we may coordinate with the faculty and discuss options.

DRC exam accommodations are scheduled within the department's days and hours of operation. If your course is scheduled outside of business operations, let us know when you submit the Exam Proctor Form. We will work with you and the faculty to discuss options.

 

Your testing location will depend on the type of testing accommodations that you currently receive from the Disability Resource Center as well as the campus where your class is scheduled to take place.

If you are registered and approved to receive testing accommodations with the Disability Resource Center, you will either be testing at the Center for Testing located in GL 120 (Group 1) or you will be testing at DRC’s main office in GC 190 (Group 2).

 

Group 1, Center for Testing (MMC): Students in this group have standard testing accommodations that can be provided in a low distraction area. Accommodations that fall under this group include but are not limited to Minimal Distraction Testing Environment and Extended time on Exams.

On the day of the exam, you will report to the testing center in GL 120 (Green Library next to the Starbucks) at least 10 minutes before your test. You do not have to report to the DRC on the test date – please report directly to the Center for Testing.

The Center for Testing Hours are Monday, Tuesday, Wednesday and Friday 9:00 am-5:00 pm; Thursday 9:00 am-7:30 pm.

 

Group 2, Disability Resource Center (MMC): Students in this group have further specialized accommodations that can only be provided in a private testing room setting or with specialized equipment only available at the DRC office (e.g. Use of Reader/Scribe, CCTV, Adaptive Software, etc). These students will continue to report to the DRC located in GC 190 in order to receive these specific accommodations. Remember to arrive at least 10 minutes before your test.

DRC Testing Hours at the MMC campus are: Monday-Friday 9:00 am-5:00 pm.

 

BBC students: Please note that your exams will still be taken at the DRC office in WUC-131 until this new process is implemented at BBC campus within the next academic year.

 

What steps do you follow and what forms do you need to complete to schedule an exam?

 1. Exam Proctor Form must be completed and submitted to the DRC at least 5 business days before the exam date. This form can be emailed to drcexams@fiu.edu or dropped off in-person to GC 190. If this form is received less than five business days before the exam, the DRC cannot guarantee that the student will receive their full accommodations on the requested date/time. 

 2. Once the Exam Proctor Form is processed by the Disability Resource Center, you will receive a confirmation email verifying the scheduled exam information such as the date, time, and location of the test. Students are responsible for contacting the DRC immediately if any of the information in their confirmation email is incorrect or needs to be changed. 


3. On the day of the exam, you will report to their testing location (as per the confirmation email mentioned above) at least 10 minutes prior to their testing appointment. In the event that the student arrives late for their testing appointment, the exam may need to be rescheduled. As a reminder, tests will NOT take place outside of the testing facility’s hours of operation. Please keep in mind the hours of operation provided above as well as any extended time accommodations you have when scheduling your test.

Any changes to the test date and time need to be communicated to the DRC at least 5 business days in advance and with the professor's written approval.

Requesting accessible textbooks

The DRC provides accessible versions of instructional print materials to eligible students with disabilities. Faculty, staff, and students are able to convert materials to a variety of formats by themselves using Sensus Access. 

However, if textbooks or other materials are not available in electronic formats and need to be converted, students would need to complete an Electronic Textbook Request Form at least 4 weeks before the semester starts to allow sufficient time to receive the accessible text.

Students who are wishing to obtain alternative format textbooks are encouraged to first check the resources provided below (such as HathiTrust and Bookshare). These resources often allow for direct access to textbooks in alternative formats. If students are unable to obtain their textbook(s) in an alternative format from the available resources or online vendors, they must purchase textbook(s) in hard copy, PDF, or e-book format.

From there, students should submit the online Electronic Textbook Request Form noted above, provide proof of purchase (i.e. receipt showing you own a hardcopy of the textbook you are requesting to obtain in an accessible format), and specify which format is preferred.

To acquire materials requested by students, DRC collaborates with publishers and outside agencies to receive the material in the requested format. If the necessary format is not available, then the DRC converts materials in house which requires a longer processing time.


  • What steps should you take each semester?

    • Determine what materials are used in your course
    • If purchasing textbooks, try to select electronic formats
    • If electronic materials are not available, request to have the textbooks converted by the DRC as soon as possible. The acquisition and conversion processes are extremely time consuming, please submit the Electronic Textbook Request Form at least 4 weeks before the start of the semester. Make sure to upload proof of purchase for each of the converted textbooks being requested.
    • Allow 7-14 business days for the DRC to contact you with any follow-up questions or status updates.
      • The time frame to convert a textbook to an alternative format can vary based on the number of textbooks requested by each student and what specific textbook is being requested. In addition, the number or pages and amount of content in each textbook can also increase the turnaround time.

Memorandum of Understanding for Disability Related Absences, Extensions on Assignments, and Related Accommodations

This document is being drafted to provide clear guidance and transparent interpretations of the accommodations listed below:

  • Disability Related Absences
  • Extensions on Assignments
  • Make-Up Exams due to Disability Related Absences

 In the following sections each accommodation will be defined and operationalized. Any request that goes beyond the listed explanation should be referred to the student’s Access Consultant for review with all the relevant parties and feedback. In addition, if any accommodation listed presents a fundamental alteration to the course in question or a compromise to a deliverable’s academic integrity, please contact the student’s Access Consultant and/or the DRC’s Leadership team for further review and discussion about alternative accommodations and options that may meet the student’s needs.

Accommodations and Implementation:

Disability Related Absences & Make-up Exams due to Disability Related Absences: This accommodation is given when the nature of a student’s disability includes symptoms which could aggravate unexpectedly affecting their customary functions for varying periods of time. The purpose of this accommodation is to grade the student based on the quality of their work, and not solely on their attendance. If an absence happens to occur on the day on an assessment, the assessment is to be made up as soon as possible. For the implementation of this accommodation, the student must communicate, as soon as possible, that they will not be able to make it to class. This communication should be directly with the professor and their DRC Access Consultant. This will assure that consistent and thoughtful implementation and support will be provided throughout the semester. Please note that some very hands on/participation-based courses (Ex: Labs, Foreign Language Courses, etc.) may not be able to support this accommodation. Early notification and logistics discussions in the semester with your professors are highly advised. Furthermore, once an assessment’s solutions, answer key, or suggested response(s) have been discussed with or released to the class, the option to make-up the assessment in question may no longer be available due to the compromise of academic integrity. For more information on the limitations of these accommodations, please contact your Access Consultant as soon as possible.

Extensions on Assignments: This Accommodation is meant to provide students the opportunity to submit work past the formal due date, without penalty, due to circumstances related to their disability. Please follow the procedures in Appendix A for the proper use of this accommodation. For the implementation of this accommodation, the student must communicate, as soon as possible, that they will not be able to submit the assignment in question by the originally stated due date. This communication should be directly with the professor and their DRC Access Consultant. This will assure that consistent and thoughtful implementation and support will be provided throughout the semester. Please note that some very hands on/participation-based courses (Ex: Labs, Foreign Language Courses, etc.) may not be able to support this accommodation since most of the work in these courses is done in real time with other students and the teaching staff. Early notification and logistics discussions in the semester with your professors are highly advised. Furthermore, once a deliverable’s solutions, answer key, or suggested response(s) have been discussed with or released to the class, the option to make-up the assignment in question may no longer be available in order to avoid compromising academic integrity. For more information on the limitations of this accommodations, please contact your Access Consultant as soon as possible.

Appendix A

The accommodation of “Extensions on Assignments” is meant to provide students the opportunity to submit work past the formal due date, without penalty, due to circumstances related to their disability. In order to provide a systematic and sustainable method of determining these extensions, the following procedures will be used. These procedures will allow students to submit their work before any feedback is likely to be delivered to the class in general and thus provide an equitable environment for all students.

  1. Once the student has determined they will not be able to submit their work by the original deadline, they are to notify the DRC and/or appropriate support faculty/staff (TA, Program Coordinators, etc.)
  2. The DRC and/or appropriate support staff will contact the professor and coordinate extension determination based on nature of the assignment(s) and the student’s situation.
  3. The length of the extension depends on the nature of the assignment and the reason for the request. This timeline needs to be requested by the student and approved by the professor. Depending on the student’s case, documentation may be required to show proof of need for this accommodation if more than 1 calendar week is required as an extension.
  4. The work must be submitted before the assignment is discussed in class or feedback is likely to be provided to all students. In the case that a second extension is needed, the student will have to discuss this as soon as possible with the professor and support staff (such as the DRC or other student support staff member) for approval.

 In some cases, the professor may find situations where such a dynamic accommodation may need to be discussed in further detail in order to determine its appropriateness and implementation in their course. In these situations, professors should discuss the accommodation with the DRC representative working with the student and their department’s leadership, as needed.

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Contact

Modesto Maidique Campus
GC 190
Phone: 305-348-3532
Fax: 305-348-3850

Office Hours

Monday – Friday: 9:00am – 5:00pm

drc@fiu.edu

 

Biscayne Bay Campus
WUC 131
305-919-5345
Fax 305-919-5211

Office Hours

Monday – Friday: 8:00am – 5:00pm

drcbbc@fiu.edu